It does not matter whether you are managing just one property on the side or multiple Airbnb rental properties simultaneously – managing an Airbnb rental comes with a long list of responsibilities.
Thanks to the advancements in technology, most of the tasks can now be easily carried out with the use of Airbnb property management software. If you’re investing in vacation rentals, make sure to find the best Airbnb software that’s right for your investment goals.
Do you wonder how some Airbnb hosts become super hosts while others struggle with poor Airbnb reviews and low Airbnb occupancy rates? Becoming a super host requires first and foremost efficient property management. With the competitive vacation rental market, Airbnb owners and property managers should learn the tips and tricks to get ahead of the game.
Indeed, those who run an Airbnb property management company need to be prepared to plan and optimize every detail of the property management lifecycle. Whether it’s automating remote check-ins and check-outs or setting up systems to ensure no question or concern from Airbnb guests or Airbnb rental property owners is ignored, vacation rental property managers would benefit from using an Airbnb management software.
Related: How Does Airbnb Work? Learn Here
What Is an Airbnb Property Software?
An Airbnb management software is a vacation rental management tool that helps Airbnb hosts and short-term rental property managers with their daily operations.
An Airbnb software automates the day-to-day activities related to managing a vacation rental property. It aims to streamline operations, such as booking, guest messaging, and calendar synchronization. The tool aims to eliminate human errors, provide a more efficient property management, and save time.
How Does an Airbnb Software Work?
The Airbnb property management software connects all your listings to its system, allowing you to manage all your vacation rental listings in one place. It is ideal for Airbnb owners who own multiple short term rental properties, as well as those who list their vacation rentals on multiple home-sharing platforms.
Property managers who manage vacation rentals on behalf of the owners should also invest in Airbnb software to make their work easier.
With Airbnb property management software, you can organize all your listings or the properties that you manage using one system, regardless of whether they are listed on multiple listing sites. It allows you to view all properties in one centralized dashboard—so even if they are listed across several vacation rental platforms, you can see each property’s status and manage everything in one location.
Most Airbnb software offers a wide variety of functions that automate vacation rental property management operations, including the following:
- Calendar synchronization: An Airbnb property management software allows real-time synchronization of calendars across multiple vacation rental platforms. It can help eliminate errors like overbooking.
- Guest messaging: Most Airbnb software includes a messaging tool so hosts and property managers can directly communicate with guests without having to go to multiple booking sites. It can help send timely responses to guests’ inquiries and concerns, improving overall customer satisfaction.
- Pricing synchronization: You can also use the Airbnb management software to synchronize the pricing of your listings across multiple platforms. In such a way, you will earn the same income no matter which platform is used to book the rental property.
- Team coordination: Hosts and property managers also use Airbnb property management software to coordinate with the team. For example, property managers can directly contact the team in charge of cleaning and maintenance through the same system.
Other more advanced Airbnb management software options offer more functions such as sales management, marketing, SEO, online advertising, content management, tax payments, customer reviews management, and advanced Airbnb analytics for occupancy rates.
Of course, the more services and functions a software offers, the higher the subscription rates will be. When choosing the best Airbnb property management software, it’s essential to identify the functions that your Airbnb business needs, as well as consider your budget.
7 Best Airbnb Management Tools for Hosts and Property Managers
If you’re ready to automate and streamline your day-to-day vacation rental tasks and processes, you can select from a variety of Airbnb property management tools that can help turn average services into extraordinary ones. Below are our favorite Airbnb property management software that can help boost your Airbnb property management business:
1. Guesty Property Management Software
Guesty PMS is both an Airbnb property management software and an app that provides convenient tools for end-to-end management of short-term rental properties. Guesty’s dashboard allows Airbnb property managers to automate routine tasks, generate detailed on-demand reports, process payments, and store all reservations and communications with guests centrally in one place.
Essentially, it serves as a CRM system for property management. Guesty for Hosts also allows you to sync your account with external service providers such as online travel agencies or third-party services.
Hostaway is a vacation rental property management software and an app for property managers. It allows you to manage all your rental properties and combine all your Airbnb accounts in one place. Hostaway comes with many helpful features. It checks availability information automatically and saves you from the nuisance of double bookings.
The software can also help you by storing all your messages in one place and automating some repetitive tasks, such as cleaning work orders, invoices, and payments. Hostaway’s calendar collects all your bookings into a single calendar view seamlessly from different sources so you will always be fully informed of your latest booking statuses.
Kigo is a vacation rental property management software that was launched in 2007. Like Guesty and Hostaway, it offers several tools to streamline Airbnb property management, such as channel management and automation tools for payments, maintenance, and operations.
Kigo is a particularly convenient tool for the financial side of running a property management business. For example, you can automate your revenues, check payments from your guests, and utilize its price optimization features. Unlike other Airbnb property management software, Kigo also provides vacation rental insurance.
Smoobu is the fourth Airbnb property management software on our list.
It comes with all the functions a property manager could need: a built-in reservation system that finds your bookings from all booking portals in a clearly arranged list, an Airbnb channel manager that synchronizes different booking portals, a booking engine for direct bookings, automated communications, and a guest experience app that provides all information your guests need to enjoy their stay.
Also, marketing an Airbnb is very easy on Smoobu as this software allows you to create your own vacation rental website with Google search engine optimization in just a few clicks.
Beds24 is an excellent option if you need an all-inclusive Airbnb management software to consolidate multiple online accounts into one. It works as a channel manager that automatically updates all your property listings on multiple channels. The property management system offers the tools needed to manage bookings, streamline rates, and manage guests.
Beds24 can handle listings, build websites, and collect payments, and can be accessed from anywhere through your computer, tablet, or smartphone. This Airbnb management software offers various plans available, so you can choose the functions that you need to add to your system depending on your budget.
MyVR provides a centralized listing management system, a dashboard for all communications, and a synchronized availability calendar. It also allows you to create your own property website and process online payments.
Moreover, MyVR is an excellent tool if you need a system that stores your financial records in one place. The MyVR Airbnb software can also work as a marketing software to help you increase your exposure and improve your bookings.
MyVR is an all-in-one solution that combines data from multiple channels into a centralized inbox, calendar, and dashboard. Also, with their intuitive design, users can easily manage their vacation rentals. It also offers different packages with varied pricing, so you can choose the functions that you need based on your budget.
The fifth and final software on our list is not solely an Airbnb property management software but is multi-purpose. Mashboard is becoming the go-to tool for property management, especially among those interested in scaling their property management business. Indeed, Mashboard stands out from its competition by its ability to provide insights and tools for growing your business.
Mashboard helps you identify your clients who are open to buying more properties. It means you get more opportunities to add rental properties under your management. With the software, you can stop wasting your time trying to “sell” the idea of a new property to those who are not ready to make the move.
Qualifying your property management clients will be easy as Mashboard gathers all the data you need and its algorithm will do the evaluation for you. Mashboard will also help you in finding Airbnb rental properties that your now qualified leads will want to purchase. The combination of properties from Auction.com, MLS, and off-market listings make a strong database of potential properties to suggest.
What’s best is that Mashboard’s Property Recommender can suggest suitable properties for your leads. When a match is made, just download the property analysis report from Mashboard and go seal the deal using impressive Airbnb analytics. As a bonus, you can use the Airbnb calculator to help estimate the potential rental income from the property.
In addition, Mashvisor provides additional support in its blogs that cover a wide range of topics relevant to property managers –helping both beginners and more seasoned property managers in taking their careers to the next level.
How to Choose the Best Airbnb Property Management Software
Since there are plenty of available vacation rental management systems on the market, choosing the best one can be very challenging. While most Airbnb software offer the basic functions that property managers need, each software provides unique features that may not be available to their competitors.
To find which software suits you best, you need to determine your operational needs and personal preferences. More importantly, since the applications are not free, you must set a reasonable budget to ensure that it will not eat up a huge chunk of your rental income.
Most Airbnb property management software offers different plans that include different functions, so choosing a plan that matches your budget and needs is your best bet.
Being an Airbnb property manager means you must be able to bear responsibility. You know it takes only one bad review to put a vacation rental’s bookings on a downward spiral. So, you want to make sure you are in control of all the details impacting a property’s reputation.
We know it can be difficult in a market where guests are continuously raising their expectations and where the competition is getting fiercer and fiercer. However, technology can do a lot on your behalf. If you are not using any software yet, we hope you found a suitable Airbnb property management software on this list to help you boost your property management business.
To learn more about how Mashvisor can help you find profitable investment properties, schedule a demo today.